If your National Police Certificate (or overseas Police Certificates /Statutory Declaration for overseas students) shows any convictions or pending charges, you will be required to apply to the NSW Department of Health, Corporate Governance and Risk Management, External Relations and Employment Screening Unit (ERESU) for authority to undertake clinical placements within NSW Public Health Facilities.

Students must also provide the Department of Health with copies of any Police Certificates (i.e. in Australia or overseas), Statutory Declarations, if completed and other relevant documents in addition to the Application for authority to undertake clinical placements in NSW Health facilities

Applications should be sent to the NSW Department of Health, Corporate Governance and Risk Management Branch, External Relations and Employment Screening Unit (ERESU), LMB 961, NORTH SYDNEY NSW 2059. ERESU will complete a risk assessment and if the student is deemed suitable for placements within NSW Public Health Facilities, they will be issued with a `Clinical Placement Authority’ card or a Conditional Letter.

When a conditional letter is issued to a student following a risk assessment, the student must disclose the conditions to the University Clinical Placement Coordinator / Facilitator, who must then inform the NSW Public Health Facility before any Clinical Placement can be confirmed. The NSW Public Health Facility must determine whether they can manage the student in accordance with the conditions.

The NSW Public Health Facility may refuse a clinical placement if they are unable to manage the student in accordance with the conditions.

At the start of each placement, students with criminal records must present to the NSW Public Health Facility a valid Clinical Placement Authority card or a conditional letter issued by the Department of Health. Students should not provide the NSW Health Facility with Police Certificates or Statutory Declarations that show criminal records.

If the student is deemed an unacceptable risk to NSW Health, or has not provided the required documentation, ERESU may decline their application for authority to undertake clinical placements. They will be informed of this decision in writing and will be required to inform their educational institution’s Clinical Placement Coordinator or Facilitator

Do I have to tell my clinical placement officer if I have a criminal history?

If you are issued with a conditional letter following a risk assessment, the student must disclose the conditions to the University Clinical Placement Coordinator / Facilitator, who must then inform the NSW Public Health Facility before any Clinical Placement can be confirmed. The NSW Public Health Facility must determine whether they can manage the student in accordance with the conditions.

You are not required to disclose the details of your criminal history to your clinical placement officer.